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Publication Scheme


Further Education (FE) Colleges (FE Sector) are the main providers of vocational and technical education and training in Northern Ireland (NI). The nature of College provision is diverse and broad based ranging from A levels and GCSEs to BTECs, HNCs, HNDs, Apprenticeships, Foundation Degrees, Degrees and other specific training programmes. The FE Sector plays a central role in raising levels of literacy and numeracy and in up-skilling and re-skilling the population through a broad range of courses leading to qualification, particularly in Level 2 to Level 6.

There are six FE Colleges within Northern Ireland: Belfast Metropolitan College (Belfast Met), Northern Regional College (NRC), North West Regional College (NWRC), South Eastern Regional College (SERC), South West College (SWC) and Southern Regional College (SRC).

As Non-Departmental Public Bodies, the Colleges are subject to legislation regarding information governance such as the Freedom of Information 2000.
The Freedom of Information Act 2000 (FOIA) gives everyone the Right to request information from public authorities, helping them to understand better how the College works, how we spend public money and how and why we make our decisions.

The Colleges encourage collaboration across the FE Sector where similar functions exist to embed a coordinated strategy towards best practice. The Sector has collaborated to develop a joint Publication Scheme and adopt agreed protocols regarding the release of information which is subject to FOIA.
Definition document Availability
 Legal framework / Instrument of Government /
Articles of Association
 Please see the Governing Body section of the Public Documents webpage.
 Roles and responsibilities College Management Team
 Organisational structure   College Management Team Structure
 Information relating to the legislation
relevant to the authority’s functions
 

The Further Education (Northern Ireland) Order 1997 (legislation.gov.uk) 


Management Statement and Financial Memorandum between FE Colleges and DfE 

 Student activities Belfast Met Student Union  
 Lists of and information relating to
organisations with which the NDPB works in partnership
 Corporate Documents held on the Public Documents Page of the Website
 Meetings of Chief Executive or Board members
with Ministers and external organisations
(including meetings with newspaper and other media proprietors,
editors, and senior executives)
 Not held
 Senior executives and management board members 

Governance

College Management Team minutes
available on request, freedomofinformation@belfastmet.ac.uk
Location and contact details of the NDPB 
 Belfast Met Contact Details 
Definition document Availability
 Funding / income  Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website
 Financial statements, budgets, and variance reports   Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website
 Capital programme   

Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website

Estates Strategy

 For further information contact freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk

 Spending Reviews Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website
Financial audit reports 
 Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website
Senior staff and board members’ allowances and expenses  
Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website
Pay Policy 
See ‘Pay and Grading Structures’ below
Pay and grading structures  

Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website

Procurement and tendering procedures  

Managing Public Money NI

eTenders NI
Governors’ allowances 

FE 07/17 Remuneration of Governing Body Chairs and Members

 Information on total payments can be requested by email to freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Register of Suppliers 
E-TendersNI website 
Also available on request, freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Contracts 
Available on request, freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Financial statements for projects and events  

Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website


Internal financial regulations  
Available on request, freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Definition document Availability
 Strategic Plans   Belfast Met Strategic Plan 
Self-assessment report   Home | Education Training Inspectorate (etini.gov.uk) 
QAA Institutional Review

 Teaching and learning strategy 


Academic quality and standards 
 Please see the Further Education and Higher Education sections of the Public Documents page on the Belfast Met website.
Annual business plan 
 Please see the Corporate Documents section of the Public Documents webpage.  
Annual report   
Belfast Met Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website
Internal and external performance reviews

Belfast Mcorporatet Annual Accounts held under the Corporate Documents section of the Public Documents Page of the Website


Reports to Assembly   

Committee for the Economy (DfE) 

Inspection reports where the NDPB is subject to formal inspection    

Home | Education Training Inspectorate (etini.gov.uk) 


Privacy impact assessments (in full or summary format) 

Available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk

Corporate Relations 
Not held
Government and Regulatory Reports 

Service standards   

AccessNI 

Competitions and Markets Authority 

Equality Commission for NI 

Health and Safety Executive of NI

Information Commissioners Office

Northern Ireland Audit Office

Northern Ireland Public Service

Ombudsman

OFQUAL

OFCOM

QAA


Statistics produced in accordance with the NDPB’s requirements 

Higher and Further Education and Training and as published by the Department for the Economy.

 CDP Progress returns on the Corporate Documents section of the Public Documents Page of the Website
Public service agreements 
Not held
Definition document Availability
 Major policy proposals and decisions   Home | Department for the Economy (economy-ni.gov.uk)  
Background information relating to major policy proposals and decisions 
 Home | Department for the Economy (economy-ni.gov.uk)  

 Public consultations  

Available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk

Minutes of senior level meetings 
 

Governing Body Information  

 Governing Body section of the Public Documents page of the College website
Reports and papers provided for consideration at senior level meetings 
 Available on request, freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk  
Minutes, agendas and papers from governing body, council, academic boards, steering groups, and committees.   

Governing Body minutes are available from the Corporate Documents section of the Public Documents page of the College website

Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk  


Internal communications guidance and criteria used for decision making i.e. process systems and key personnel 

Available on request freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk  

Definition document Availability
 Policies and procedures for the conduct of College business 

Student policies are available on the Public Documents page of the College website.

 Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Procedures and policies relating to student services 
 

Policies are available on the Public Documents page of the College website.

 Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
 Policies and procedures for the provision of academic services 

Student policies are available on the Public Documents page of the College website.

 Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Policies and procedures for the recruitment and employment of staff 
 

Policies are available on the Public Documents page of the College website.

 Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Customer service 
 Complaints and Compliments webpage  

Records management and personal data policies  


Policies are available on the Public Documents page of the College website.

Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk


Equality and Diversity policies; Equality Scheme 

Equality and Diversity Webpage

Estates Policy

Policies are available on the Public Documents page of the College website.

Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk


Health and Safety 

Available from the Public Documents page of the College website.

Fileplans (high level, for current records management systems) 

Not held

Charging regimes and policies 
See section 6 of Publication Scheme document
Definition document Availability
 Public registers and registers held as public records.   

Available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk

Asset registers and Information Asset Register 
 

Available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk

 CCTV    

Belfast Met CCTV Policy is available on the Public Documents Page of the College Website 

Disclosure logs 
 

Available upon request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk

Register of gifts and hospitality provided to Board members and senior staff 
 Available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk
Any register of interests kept in the department. Other lists required by law 

Conflict of Interest Policy available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk  

Definition document Availability
Regulatory responsibilities 
 

AccessNI 

Competitions and Markets Authority 

Compliance with anti-discriminatory legislation and s75 of the NI Act 1998

Health and Safety legislation which is monitored by the Health and Safety Executive of NI 

Freedom of Information Act 2000

Data Protection Act 2018

UK General Data Protection Regulations 2018

Northern Ireland Audit Office 

Northern Ireland Public Service Ombudsman 

OFQUAL 

OFCOM 

QAA 


 Prospectus and course content 

Prospectus Suite page of the College website

Course finder 

Welfare and counselling services 
 

The Student Support page of the College website sets out all the areas of support and wellbeing for Belfast Met students

Careers advice 
 Careers and Employability Service 

Chaplaincy services and multi-faith provision   

The Student Handbook provides information about Faith/Quiet rooms on various sites

Sports and recreational facilities 

The Student Union Page of the College Website provides information about sports clubs and facilities


Facilities relating to music, art and other cultural activities  

Belfast Met home page

Services for industry

Policies are available on the Public Documents page of the College website.

Additional information available on request from freedomofinformation[AT]belfastmet[DOT]ac[DOT]uk


Services for public authorities 

Belfast Met home page

Services for other organisations 

Not held

Services for members of the public 
Linen Lounge
Urban Escape
Hire facilities at Belfast Met

Services for which the NDPB is entitled to recover a fee together with those fees 
Fees Policy is held on the Public Documents Page of the College Website
Leaflets, booklets, and newsletters 

Advice for Parents, Carers and Guardians

Belfast Met Student Handbook

Belfast Met Passport

Belfast Met Information Videos 
Belfast Met Facebook



Advice and guidance 
Contact Page 
Media releases 
Belfast Met News and Events

What is the Publication Scheme and why do we have one?

Section 19 of the FOIA requires Public Authorities (i.e., Government and other public sector bodies, including Universities and Further Education Colleges) to produce "Publication Schemes", which are schedules of information to be routinely published by the Public Authorities.

In this context, ‘publish’ is defined as ‘to make information routinely available’.
The publication of information is designed to increase the transparency and accountability of the Public Authority by enabling members of the public to routinely access information relating to its functions. Information may be available via links to website information, documents and where possible it should be made available in a re-usable format (dataset). 

In compliance with our obligations, the FE Sector will:
 
  • Proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the College and falls within the classifications below. 
  • Specify the information which is held by the authority and falls within the classifications below.
  • Proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
  • Produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
  • Review and update on a regular basis the information the authority makes available under this scheme.
  • Produce a schedule of any fees charged for access to information which is made proactively available.
  • Make this Publication Scheme available to the public.


Information not covered by the Publication Scheme

Information held by the College but not listed as available via the Publication Scheme may be requested by submitting a Freedom of Information request to the College. Details on how to make this request and how the College will process it are available in the FE Sector Freedom of Information Policy. All requests will be processed in compliance with the FOIA and the FE Sector Freedom of Information Standard Operating Procedures (SOP).


How to use the Publication Scheme

The FE Sector has provided the table below to enable individuals to browse our index of published information.

The Publication Scheme is divided into the categories listed above (See section 3 above). Next to each category, the Colleges have provided the method by which the information is available. In most cases, a hyperlink will be provided to the information directly.
In some instances, e.g. where the information is too voluminous to publish online, the College will provide this upon request. Where this applies, the Publication Scheme will detail the appropriate contact details to direct such requests.

Requests for information which are or form part of a dataset or where the requester expresses a preference for the information to be electronic, will be released in.

Data sets published via the Publication Scheme will be periodically refreshed. This time will be determined by the business area.


Fees

Information which is published on the website or which can be transmitted electronically will incur no fee.
We may charge for providing information in paper copy or on removable storage devices such as Computer discs or USB drives. Charges will reflect the actual costs of reproduction, consumables, and postage and will not exceed the costs accrued by the College or staff time.

If we intend to charge, we will tell you:
  • the charge
  • how it has been calculated
  • how to pay

The requester will be made aware of any charges in advance of the information being collated.

Other formats

If you would like this scheme, or any of the information it covers, in a more accessible format, please contact the Data Protection Officer to discuss additional ways in which the information may be made available to you.


Contact details

Further details regarding this document can be obtained by contacting dataprotection[AT]belfastmet[DOT]ac[DOT]uk


ICO Guidance

The FE Sector will continually refer to legislation and ICO guidance when processing Publication Scheme information requests.

Further information is available to the public on the ICO website.