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Privacy Notice


Belfast Metropolitan College (Data Controller) values the relationships with all students, staff and stakeholders and this notice explains how the College collects, processes and manages your personal data. The College will process all personal data in compliance with the UK General Data Protection Regulations (UK GDPR) and the Data Protection Act 2018 for the purpose of providing you with a service you have requested and to meet our statutory obligations. We will never ask for information that is unnecessary to deliver this service.

Belfast Metropolitan College is the Data Controller registered with the Information Commissioner Office (ICO) and is responsible under GDPR and the Data Protection Act 2018 for the personal data that you submit to us.

The Data Protection Officer for the College is Elaine McElhill.

The College’s registration reference number with ICO is Z5387979.

Categories of Personal Data

Personal data and special category data captured may include:


  • Name
  • Date of birth
  • Contact details
  • Next of Kin
  • Religious Belief
  • Dependents
  • Ethnicity
  • Gender
  • Sexual Orientation
  • Marital Status
  • Employment Status
  • Political Opinion
  • Residency
  • Educational Background i.e. grades
  • Disabilities, learning difficulties, long term medical conditions
  • Criminal Convictions
Information may be obtained directly from the individual, or in some cases from a third party organisation involved in the services provided by the College that has obtained the information in the first instance.

All employees, students and visitors should have a reasonable expectation of being captured on CCTV on a daily basis.

While the use of CCTV is primarily for the following purposes, the College will regulate its use within the provisions of GDPR so as not to become intrusive:

  • Deterring, prevention and detection of a crime including misuse/abuse of College equipment.
  • Identification, apprehension and prosecution of offenders.
  • Security of campus buildings and ground.
  • Safeguarding/Health and Safety
  • In exceptional circumstances the images may be viewed for investigatory purposes.

The College will only collect and process the necessary information required for these purposes, and without it the College may not be able to fulfil its obligations. Information is passed between various sections of the College for operational reasons and where a lawful basis exist to process as is necessary and proportionate for intended purposes only.


Right to Lodge a Complaint

If you are not happy with how your information is being processed by the College, contact the DPO:

Data Protection Officer
Castlereagh Campus
Montgomery Road

If you are dissatisfied with the College response, you have a right to complain to the Information Commissioners Office (ICO).

The ICO contact details are:

Information Commissioner's Office
Wycliffe House
Water Lane

Tel: 0303 123 1113 or 01625 545 745


Your Duty to Inform Us of Changes

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.


Automated Decision Making

The College will not use automated decision making to make decisions that will have significant impacts on data subjects.


Failure to Provide Personal Information

If you fail to provide certain information when requested, we will not be able to fulfil our legal obligations or deliver the service you have requested.


Changes to this Privacy Notice

We reserve the right to update this privacy notice where there is a significant or unforeseen change to our processing activity. We will notify you of any updates to this notice.